Contracted by Law Firms to convert paper documents / legal files into digital, actionable data through a back-scanning/imaging process of archived, paper case files.
Legal Services Include:
- Workflow Analysis
- Form Design
- Scanning/Imaging
- Data Capture
- Multi-Step Quality Control Process 99% Accuracy
Law firms, like medical practices, have a need to digitize their archived paper and files in order to reduce the costs of secure storage and file box 2-way delivery costs and to reduce on-site office space requirements.
One World first analyzes the work flow of the files and the data within them. We work with the firm’s staff to establish indexing protocols which will define the sort functions of the data stored in their database(s). Example: Practice area may wish to track all litigation cases that included a particular type of expert witness(es). By indexing the documents and cases files uniformly, the firm will be able to recall information from hundreds of files in order to identify unique trends.
Next step is to develop a customized database that will house the data for instant recall by all staff members. That data is captured through an intricate scanning process with multiple quality control steps built in throughout the process. In order to capture the defined critical fields for indexing, One World designs custom form-templates for imaging the paper documents which our Optical Character Recognition (OCR) and Intelligent Character Recognition software will use to capture the designated data.
Once completed, the attorneys and their legal staff will have all of their paper information converted into easily found data that can be sorted to fit the needs of the firm or practice area.
